What are your rights as an author? Find out everything you need to know about your retained rights and read our author and copyright FAQs.
|Version of article or chapter||Definition|
|Submitted version under review (SMUR, also known as ‘Pre-print’)||The version of the work as submitted to the journal, prior to the peer review process.|
|Author accepted manuscript (AAM, also known as ‘Post-print’)||The version of the work as accepted for publication. This may include any amendments suggested as a result of the peer review process.|
|Version of record (VoR, also known as ‘Publisher PDF’)||The version of the work that appears in the official publication, which includes Emerald branding and formatting.|
Your rights as an Emerald author
Where possible, we obtain copyright for the material we publish, without you as the author giving up your moral or scholarly rights to reuse your work.
You can read more about copyright and licensing below.
You retain your statutory right to be recognised and fully attributed as the author of your work. We ask all authors to assert this right as a standard clause on all our licence to publish forms. This right is protected by section(s) 77 and 78 of the UK Copyright, Designs and Patents act (1988).
You retain the rights to reuse your work for a variety of scholarly purposes. Permission to reuse is subject to full referencing and credit of the original (or forthcoming) publication.
Read our overview showing how you can reuse your work below.
Overview of reusing your work
Find out how you can reuse your journal articles and/or book chapters.
|Reuse||Submitted version under review (SMUR)||Author accepted manuscript (AAM)||Version of record (VoR)|
|Make photocopies of your article or book chapter for teaching and classroom purposes||Unlimited||Unlimited||Unlimited|
|Make photocopies of your article or book chapter for conferences, or unlimited to use as handouts||Unlimited||Unlimited||Up to 25 copies. If you require more, please contact us.|
|Inclusion of your article or book chapter in your dissertation or thesis||Yes||Yes||Yes, this version may be included in the print version of your thesis/dissertation. If an electronic deposit is required, this must be the SMUR or AAM version.|
|Reuse figures or extracts in other works authored by you||Yes||Yes||Yes|
|Reuse or republish the entirety of your work in any future works||Yes, providing that you are the named author/editor of the new work.||Yes, providing that you are the named author/editor of the new work.||Yes, providing that you are the named author/editor of the new work.|
|Deposit your article or book chapter in your institutional repository||Anytime||Upon official publication. For immediate 'closed deposits', see Conditions of deposits below.||No. You may include the metadata of your work, and provide the digital object identifier (DOI) to the version of record, or the link to a version deposited into your institutional repository.|
|Deposit your article or book chapter in your personal or corporate website||Anytime||Upon official publication. For immediate 'closed deposits', see Conditions of deposits below.||No. You may include the metadata of your work, and provide the digital object identifier (DOI) to the version of record, or the link to a version deposited into your institutional repository.|
|Deposit your article or book chapter in Social Collaboration Networks (SCNs) that have signed up to the STM’s voluntary sharing principles||Anytime||Upon official publication. For immediate 'closed deposits', see Conditions of deposits below.||No. You may include the metadata of your work, and provide the digital object identifier (DOI) to the version of record, or the link to a version deposited into your institutional repository.|
|Reuse your article or book chapter within a subject repository||Anytime||Upon official publication. For immediate 'closed deposits', see Conditions of deposits below.|
|Email your article or book chapter||Yes, with individuals requesting personal use and for authors' grant applications or theses/doctorate submissions.||Yes, with individuals requesting personal use and for authors' grant applications or theses/doctorate submissions.||Yes, with individuals requesting personal use and for authors' grant applications or theses/doctorate submissions.|
|Post your article or book chapter on social media||No. You may include the metadata of your work, and provide the DOI to the version of record, or the link to a version deposited into your institutional repository.||No. You may include the metadata of your work, and provide the DOI to the version of record, or the link to a version deposited into your institutional repository.||No. You may include the metadata of your work, and provide the DOI to the version of record, or the link to a version deposited into your institutional repository.|
|Inclusion of your article or book chapter on a VLE or Blackboard||Upon official publication. Inclusion in Massive Open Online Courses (MOOCs) is not permitted unless via formal agreement with Emerald.||Upon official publication. Inclusion in Massive Open Online Courses (MOOCs) is not permitted unless via formal agreement with Emerald.||Upon official publication. Inclusion in Massive Open Online Courses (MOOCs) is not permitted unless via formal agreement with Emerald.|
Conditions of deposit for journal articles and book chapters
If you have received direct funding with a mandate that stipulates your work must be made open access, but funding is not available to pay an article processing charge (APC), upon official publication, you may deposit the author accepted manuscript (AAM) of your journal article or book chapter into a subject or institutional repository and your funder's research catalogue, free from embargo.
To deposit your author accepted manuscript , you will need to adhere to the following conditions:
- You must include the DOI back to the official published version of your article within Emerald Insight.
- Include all of the relevant metadata (for journal articles: article title, journal name, volume, issue no. and or book chapters: chapter title, book title, volume, issue).
- The author accepted manuscript must clearly indicate where the article was published, or where it is forthcoming.
- Include a clear licensing statement (see below).
We allow you to deposit your author accepted manuscript under the Creative Commons Attribution Non-commercial International License 4.0 (CC BY-NC 4.0). To do this, the deposit must clearly state that the author accepted manuscript is deposited under this licence and that any reuse is allowed in accordance with the terms outlined by the licence. To reuse the author accepted manuscript for commercial purposes, you should seek permission by contacting our Rights team.
For the sake of clarity, commercial usage would be considered as, but not limited to:
- Copying or downloading AAMs for further distribution for a fee;
- Any use of the AAM in conjunction with advertising;
- Any use of the AAM by for promotional purposes by for-profit organisations;
- Any use that would confer monetary reward, commercial gain or commercial exploitation.
We understand that you may not wish to use the CC BY-NC licence; in this case, you should deposit the author accepted manuscript and include the copyright line of the published article.
As a signatory of the Voluntary STM Sharing Principles, we support sharing research via affiliated scholarly collaboration networks (SCNs) and other non-commercial research collaboration groups.
These terms exclude the deposit of any version of your work into any repositories that have not signed up to the Voluntary STM Sharing Principles or into the repository of another institution.
Please note that we do not permit the systematic upload or collation of Emerald content across repositories.
Author rights FAQs
Official publication refers to the date that the version of record (the Emerald-branded version) is made available.
DOI stands for digital object identifier. It is a unique, persistent identifying URL link applied to each article or chapter, which provides direct and permanent access. For example, http://dx.doi.org/10.1108/ARJ-12-2012-0096.
If you have any queries about how you can reuse your work or have a reuse request that isn’t covered by the table on this page, please don’t hesitate to contact the permissions team.
Upon official publication, you should receive an email from our Literati Network, which will include login details for Emerald Insight for a period of three months. If you haven’t downloaded your PDF in this time period, please don’t worry, get in touch with your article/chapter title, journal name and volume/issue, and we will aim to send a copy to you within five working days.
You will automatically receive a copy of your AAM upon acceptance via email. This email will also include the information UK-based authors need to make a "closed deposit" in order to fulfil REF 2021 criteria. We always recommend that you keep on file copies of your submitted works, the accepted version, and the final published version. This also helps with preserving an audit trail of your work.
You can deposit the AAM on your personal or corporate site upon official publication. If a mandate is in place to deposit work in your institutional repository, you can make a closed deposit of the article metadata upon acceptance (the article or chapter will not be accessible but information such as author, title, and journal will). Once officially published, the full AAM can be made public.
A scholarly collaboration network is an online community of scholars using platforms to collate, share and comment upon academic research. Upon official publication, Emerald authors can share the AAM via SCNs that have signed up to the STM voluntary sharing principles.
You can share the AAM or submitted version under review (SMUR).
You should not enhance the content or make changes designed to replicate the published version. Any use of the AAM should include the following reference "this is the accepted version of the manuscript [manuscript name], forthcoming in the journal [journal name]". You should also include the DOI/link to the journal site. We encourage and support the posting of open access content and metadata via all SCNs.
Copyright and licensing FAQs
Assigning copyright to Emerald allows us to:
- Act on your behalf in instances such as copyright infringement or unauthorised copying
- Protect your moral rights in cases of plagiarism or unauthorised derivative works
- Offer a premium service for permission requests
- Invest in new platforms and services for the journals or book series you have published in
- Disseminate your work as widely as possible, ensuring your work receives the attention it deserves
- Recoup copyright fees from reproduction rights organisations to reinvest in new initiatives and author or user services, such as the Research Fund Awards and the Outstanding Doctoral Research Awards
Emerald follows the general principle included in the UK Copyright, Designs and Patents Act (1988) that data cannot be copyrighted, only the presentation of that data. Where a copyright transfer agreement has been signed, we will only licence material presented in the published article, i.e. figures and tables. Any raw or background data remains the author’s own. While we, as an STM publisher, believe that data should be accessible to all researchers, the sharing of data remains your choice as the author.
We understand that some authors are unable to assign copyright, due to their employment status. For this reason, we offer a variety of licences so that you can still publish with us. For further information, please contact contact our Permissions team.
Crown copyright applies to all material created by civil servants, ministers and government departments and agencies. It is covered by section 163 of the UK Copyright, Designs and Patents Act (1988). For further information, please view The National Archives website. If this applies to you, you will need to request an exclusive licence to publish, and if not specified otherwise, we will include a copyright line that says '© Crown copyright [year]'.
A 'work for hire' is a work created by an employee in the course of their employment, where their employer is the copyright holder. This is particularly frequent in innovation and creative industries, and will usually be specified in your employment contract. If you are uncertain of your status, please check with your employer who the copyright holder will be and which copyright line will be applicable.
As a United States (US) government employee, there is no copyright for you to transfer, as stated in section 105 of US copyright law. Upon acceptance of your article, you will need to complete an exclusive licence form and we will include the following statement with the article:
'This work was authored as part of the author’s official duties as an employee of the United States Government and therefore there is no copyright associated with the article.'
If you are unable to accept this copyright statement, please specify the credit line on the licence. This standard may vary for state or local government employees, so do check with your general counsel before signing a licence to publish.
We are unable to adjudicate on these matters as it has been largely unresolved in legislation. Before you submit, we recommend you consult the respective counsel to establish which position would be most appropriate. We understand that this is a complex area. Should you have any questions or wish to see an example of a licence to publish, please contact our Permissions team.
We have a series of transparent author policies covering originality, article withdrawal, complaints or pre-prints.
Visit our open research page to find out more about our green open access policy and article processing charges.
As the author, you are responsible for getting written permission to use any material in your manuscript. Find out more on our permissions page.