Emerald author rights

Emerald understands that what you can and can't do with your work can be a maze for authors and different for each publisher.

The following pages are designed to clarify Emerald’s policies; however, if you still have any questions, please don’t hesitate to contact us:

permissions@emeraldinsight.com

Emerald jargon buster


Version of article or chapter
Definition
Submitted Version Under Review (SMUR, also known as ‘Pre-print’) The version of the work as submitted to the journal or book series (prior to the peer review process).
Author Accepted Manuscript (AAM, also known as ‘Post-print’) The version of the work as accepted for publication (this may include any amendments suggested as a result of the peer review process).
Version of Record (VoR, also known as ‘Publisher PDF’) The version of the work that appears in the official Emerald publication, which includes Emerald branding and formatting.

Emerald uses the article version terminology, as recommended here: http://www.niso.org/publications/rp/RP-8-2008.pdf.


Journal authors

What are my rights as an Emerald author?

Where possible, Emerald seeks to obtain copyright for the material it publishes, without authors giving up their moral or scholarly rights to reuse their work. For more information on Emerald’s copyright policy, please see our Copyright and Licensing FAQs.

Moral rights

You retain your statutory right to be recognized and fully attributed as the author of your work. Emerald asks all authors to assert this right as a standard clause on all our licence to publish forms. This right is protected by section(s) 77 and 78 of the UK Copyright, Designs and Patents act (1988).

Retained rights

As an Emerald author, you retain the rights to reuse your work for a variety of scholarly purposes. Please note that uses permitted below are subject to full referencing and credit of original publication:

 
Version
 
Submitted Version under Review (SMUR)
Author Accepted Manuscript (AAM)
Version of Record
Make photocopies for teaching and classroom purposes.

Unlimited

Unlimited

Unlimited
Make photocopies for conferences or as handouts.

Unlimited

Unlimited

Up to 25 copies. If you require more than 25 copies, please contact permissions@emeraldinsight.com
Inclusion in your dissertation or thesis



This version may be included in the print version of your thesis/dissertation. If an electronic deposit is required, this must be the SMUR or AAM version.
Reuse figures or extracts from your article in other works authored by you.


Reuse or republish the entirety of your article in any future works.

Providing that you are the named author/editor of the new work, i.e. your name will appear on the front cover of the new work.
Deposit of your article in your institutional repository

Immediately uponofficial publication. Please see below for ‘Conditions of article deposit.’

Following an embargo period. Please see below for ‘Conditions of article deposit.’
x
Deposit of your article on your faculty or corporate website

Immediately uponofficial publication. Please see below for ‘Conditions of article deposit.’

Immediately upon official publication. Please see below for ‘Conditions of article deposit.’
x
Deposit of your article to your ResearchGate, Academia.edu, Mendeley profile (or any other commercial repository)
x
You may include the metadata of your article, and provide the DOI to the Version of Record, or the link to a version deposited into your Institutional repository.
x
You may include the metadata of your article, and provide the DOI to the Version of Record, or the link to a version deposited into your Institutional repository.
x
You may include the metadata of your article, and provide the DOI to the Version of Record, or the link to a version deposited into your Institutional repository.
Sending your article via e-mail
x
x
x
Inclusion of your article on a VLE or Blackboard

If your institution has a subscription to the content in question, you should include a URL back to the work on www.emeraldinsight.com. This will enable Emerald to remain COUNTER-compliant.
x
Table 1: Emerald Author reuse rights

Conditions of deposit

UK Authors

If you wish to submit your work accepted by Emerald to the post-2014 REF, you must make a closed deposit of your Author Accepted Manuscript (AAM) to your respective institutional repository upon acceptance of your article. To help you do this, when your article is accepted, you will receive an automatic email from your journal editor via our S1 journal site with your AAM attached. This email will also include all of the information required to be able to make a ‘closed deposit’.

‘Closed deposit’ means that you must deposit the metadata (article title, journal name, volume, issue) and the full-text of your AAM, but the AAM will not be visible until the journal embargo period has expired. The metadata must include the DOI of your article so that when the article has been published, the AAM appears on the institutional repository. This applies to articles accepted after 1st Dec 2015. For the embargo period for your journal, please see here.

If you have any questions or do not receive your AAM, please contact permissions@emeraldinsight.com.

More information on HEFCE’s post-2016 Open Access policy, please see here: http://www.hefce.ac.uk/pubs/year/2014/201407//

Embargo periods & Funding mandates

If you have received direct funding with a mandate that stipulates your work must be made open access but funding is not available to pay an APC, you may deposit the author accepted manuscript of your article into a subject or institutional repository and your funder's research catalogue, subject to embargo periods. For the embargo period for your journal, please see here.

Institutional mandates

If you have an institutional mandate to make your author accepted manuscript openly accessible immediately on acceptance or publication but do not have the funding available to pay an APC, please contact permissions@emeraldinsight.com to discuss the specific terms of the repository. Emerald seeks to support the mutual interests of the author, institution and journal title.

These terms exclude the deposit of any version of your article into a subject repository or the repository of another institution. Please note that we do not permit the systematic upload or collation of Emerald articles across repositories. For more information on Emerald's repository policy, please contact permissions@emeraldinsight.com.

Voluntary deposit

Emerald supports authors' voluntary deposit of their own work. Once an article has been officially published by Emerald, an author may voluntarily post their SMUR or the AAM into their own institutional repository with no payment or embargo period.

What information do I need to deposit my article?

To deposit your SMUR or AAM, you will need to include the DOI back to the Version of Record within www.emeraldinsight.com, and all of the relevant metadata (article title, journal name, volume, issue),

If you have any questions about how to find the DOI for your article, please contact permissions@emeraldinsight.com

Please note that Emerald does not allow the deposit of any version of your article to commercial repositories, such as ResearchGate, SSRN, Mendeley or Academia.edu.


Book authors

What are my rights as an Emerald author?

Where possible, Emerald seeks to obtain copyright for the material it publishes, without authors giving up their moral or scholarly rights to reuse their work. For more information on Emerald’s copyright policy, please see our Copyright and Licensing FAQs.

Moral rights

You retain your statutory right to be recognized and fully attributed as the author of your work. Emerald asks all authors to assert this right as a standard clause on all our licence to publish forms. This right is protected by section(s) 77 and 78 of the UK Copyright, Designs and Patents act (1988).

Retained rights

As an Emerald author, you retain the rights to reuse your work for a variety of scholarly purposes. Please note that uses permitted below are subject to full referencing and credit of original publication:

 
Version
 
Submitted Version under Review (SMUR)
Author Accepted Manuscript (AAM)
Version of Record
Make photocopies for teaching and classroom purposes.

Unlimited

Unlimited

Unlimited
Make photocopies for conferences or as handouts.

Unlimited

Unlimited

Up to 25 copies. If you require more than 25 copies, please contact permissions@emeraldinsight.com
Inclusion in your dissertation or thesis



This version may be included in the print version of your thesis/dissertation. If an electronic deposit is required, this must be the SMUR or AAM version.
Reuse figures or extracts from your chapter in other works authored by you.


Reuse or republish the entirety of your chapter in any future works.

Providing that you are the named author/editor of the new work, i.e. your name will appear on the front cover of the new work.
Deposit of your chapter on your faculty or corporate website

Immediately uponofficial publication. Please see below for ‘Conditions of article deposit.’

Immediately upon official publication. Please see below for ‘Conditions of article deposit.’
x
Deposit of your article to your ResearchGate, Academia.edu, Mendeley profile (or any other commercial repository)
x
You may include the metadata of your article, and provide the DOI to the Version of Record, or the link to a version deposited into your Institutional repository.
x
You may include the metadata of your article, and provide the DOI to the Version of Record, or the link to a version deposited into your Institutional repository.
x
You may include the metadata of your article, and provide the DOI to the Version of Record, or the link to a version deposited into your Institutional repository.
Deposit of your chapter in your institutional repository

Immediately post-official publication

Immediately post-official publication
x
Deposit of your chapter in your faculty, personal or corporate website

Immediately post-official publication

Immediately post-official publication
x
Sending your chapter via e-mail
x
x
x
Inclusion of your chapter on a VLE or Blackboard

If your institution has a subscription to the content in question, you should include a URL back to the work on www.emeraldinsight.com. This will enable Emerald to remain COUNTER-compliant.
x

Conditions of chapter deposit

Emerald allows authors to deposit the AAM or SMUR of their chapter to their institutional repository or faculty website immediately following official publication. To deposit your SMUR or AAM, you will need to include the DOI back to the Version of Record on www.emeraldinsight.com, and all of the relevant metadata (chapter title, volume title, volume no., page range).

If you have any questions about how to find the DOI for your article, please contact permissions@emeraldinsight.com

Please note that Emerald does not allow the deposit of any version of your chapter to commercial repositories, such as ResearchGate, SSRN, Mendeley or Academia.edu.


Author rights FAQs

What do you mean by "official publication"?

Official publication refers to the date that the Version of Record (the Emerald-branded version) is made available. It does not refer to the EarlyCited version.

What does DOI mean?

DOI stands for Digital Object Identifier, which is a persistent identifying URL to the article and will always provide access to the article or chapter. These can be seen on the article abstract page, such as http://dx.doi.org/10.1108/ARJ-12-2012-0096,

How can I clear permission to reuse my work in a way that’s not described above?

If you have any queries about how you can reuse your work or have a reuse request that isn’t covered by the table above, please don’t hesitate to contact permissions@emeraldinsight.com. Our dedicated Rights team will aim to respond to your query within 5 working days.

Can you send me the PDF of my article or chapter?

Upon official publication, you should receive an email from our Literati Network, which will include login details for www.emeraldinsight.com for a period of 3 months.

If you haven’t downloaded your PDF in this time period, please don’t worry- if you contact permissions@emeraldinsight.com with your article/chapter title, journal name and volume/issue, our Rights team will aim to send a copy to you within 5 working days.

Can you provide me with my Author Accepted Manuscript?

Emerald would always recommend that authors maintain their own copies of their submitted works, the accepted version, as well as the final published version, for their own records, as well as to preserve the audit trail of their article. If required for compliance purposes (such as post-2014 REF), Emerald will aim to provide the Author Accepted Manuscript (AAM) of the article. If you require your AAM for this purpose, please contact permissions@emeraldinsight.com.

If you haven’t downloaded your PDF in this time period, please don’t worry- if you contact permissions@emeraldinsight.com with your article/chapter title, journal name and volume/issue, our Rights team will aim to send a copy to you within 5 working days.


Copyright & Licensing FAQs

Why has Emerald asked for copyright assignment?

Assigning copyright to Emerald allows us to:

  • Act on your behalf in instances such as copyright infringement or unauthorised copying.
  • Protect your moral rights in cases of plagiarism or unauthorized derivative works.
  • Offer a premium service for permission requests (www.emeraldinsight.com/licensing).
  • Invest in new platforms and services for the journals or book series you have published in.
  • Disseminate your work as widely as possible, ensuring your work receives the citations it deserves.
  • Recoup copyright fees from reproduction rights organisations to reinvest in new initiatives and author/user services, such as the Research Fund Awards and the Outstanding Doctoral Research Awards (www.emeraldinsight.com/research/awards).

As part of my copyright assignment, does Emerald claim copyright in any of the data or material obtained in the course of my research?

Emerald adheres to the general principle included in the UK Copyright, designs and patents Act (1988) that data cannot be copyrighted, only the presentation of that data.

Where a copyright transfer agreement has been signed, Emerald will only licence material presented in the published article, i.e. figures and tables.

Any raw or background data remains the author’s own and whilst as an STM publisher, Emerald believes that data should be accessible to all researchers, this remains an author’s choice.

For further information on STM's position with regard to data, please see the joint statement from STM and DataCite: http://datacite.org/node/65

What if I am not the copyright holder of an article I have written?

Emerald understands that some authors are unable to assign copyright, due to their employment status. For this reason, Emerald offers a variety of licences to allow these authors to publish. For further information, please contact permissions@emeraldinsight.com

What is "Crown copyright"?

Crown copyright applies to all material created by civil servants, ministers and government departments and agencies. It is covered by section 163 of the UK Copyright, Designs and Patents Act (1988). For further information, please see: http://www.nationalarchives.gov.uk/information-management/our-services/crown-copyright.htm

If this applies to you, you will need to request an Exclusive licence to publish, and if not specified otherwise, Emerald will include a copyright line that says ‘© Crown copyright [year]’.

What is a "work for hire"?

A "work for hire" is a work created by an employee in the course of their employment, where their employer is the copyright holder. This is particularly frequent in innovation and creative industries, and will usually be specified in your employment contract.

If you are uncertain of your status, please consult your employer about who the copyright holder will be and which copyright line would be applicable.

I am a US federal government employee. What can I do to be able to publish?

As a US government employee, there is no copyright for you to transfer, as stated in section 105 of US copyright law. You will need to complete an exclusive licence form to publish upon acceptance of your article. Emerald will include the following statement with the article:

"This work was authored as part of the author’s official duties as an employee of the United States Government and therefore there is no copyright associated with the article."

If you are unable to accept this copyright statement, please specify the credit line on the licence.

This standard may vary for state or local government employees, so please check with your general counsel before signing a licence to publish.

What happens if my co-author is under a "work for hire" obligation, or is a government employee?

Emerald is unable to adjudicate on these matters as it has been largely unresolved in legislation. Prior to submission we would advise you consult the respective counsel for establish which position would be most appropriate.

Emerald understands that this is a complex area. Should you have any questions or wish to see an example of a licence to publish, please contact permissions@emeraldinsight.com.