How to... proofread your work Part: 7



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How to... proofread your work

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Final submission checklist

If you have done a careful proofread of your paper, and you are sure that it is the final version, you are ready to submit it to the publisher's production department.

Before doing so, here is a checklist that you should follow to make sure that your paper can be processed without delay.

Correctness of the text

  • Has it really been proofread carefully to ensure its freedom from typographical errors, and its correctness of grammar, spelling etc.?
  • Are the references complete and in the correct style?

Correctness of the illustrations

  • Have you included high quality originals of all figures and images?
  • Have all your images either been copied and pasted or saved and imported into a blank Microsoft Word document?
  • Have you supplied your illustrative matter in the correct format?


  • A brief autobiographical note should be supplied including full name, affiliation, e-mail address and full international contact details.

Information to aid dissemination

There are a number of issues to consider when you submit your paper which will help its dissemination. These are:

  1. Provide a structured abstract using these headings:
    • Purpose
    • Design/methodology/approach
    • Findings
    • Research limitations/implications (if applicable)
    • Practical implications (if applicable)
    • Social implications (if applicable)
    • Originality/value
    For further information on abstracts, see our How to... write an abstract guide.
  2. Provide up to six keywords that encapsulate the content of your paper (more details in our How to... promote your work guide).
  3. Ensure that you article has a clear and explanatory title that highlights the central idea or theme of your research (more details in our How to... promote your work guide).
  4. Select a category of paper which best suits the nature of your paper from:
    • Research paper
    • Viewpoint
    • Technical paper
    • Conceptual paper
    • Case study
    • Literature review
    • General review

Form in which to submit your paper

  • Usually hard copy plus [the same] electronic version saved as Word, Wordperfect, Rich Text Format (.rtf) or TEX/LATEX and sent either as an email attachment, or CD-ROM or even on a 3.5" disk. Check individual journal's Author Guidelines before sending!

  • If you make last minute alterations to the electronic version, you will have to print it out again to ensure that the two versions are identical.